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American may, (where applicable and in accordance with applicable laws and regulations), collect and maintain, as part of your relationship with American, certain types of personal information about you.
The information that may be collected and maintained at different stages of your engagement as a contractor with American includes, without limitation:
When we onboard you as a contractor, we may collect the following information, directly from you or your employer, when you or they complete our online onboarding process:
The personal information we collect and process is information that you knowingly provide to us, or information about you that we may receive from a third party, such as information provided from your employer.
Where required, we will only use your personal data where we have a lawful basis to do so under data protection laws. The lawful bases under which we can process your personal data include:
Most commonly, we will use your personal data:
Where we rely on legitimate interests to process your personal information this may include American using your personal information for purposes related to your provision of services to American, including:
There are Closed Circuit Television (CCTV) cameras in operation within and around our Headquarters, administrative offices, training facilities, airports and other premises, which are used for the following purposes:
To the extent that any of the personal information we collect is considered to be ‘sensitive’ under applicable privacy laws (such as “special category information” or criminal convictions data under EEA and other applicable data privacy laws), American will collect and process this information within the limits provided for by relevant, applicable law, and only after establishing appropriate security safeguards for such sensitive information. Where required by law, American will seek your consent before processing special category information about you.
“Special category information” (under EEA data privacy laws) includes any information about a contractor that reveals racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic or biometric information, health, sex life or sexual orientation.
We may process special category information about you in the following circumstances (usually where we need to process this data in order to exercise our rights or comply with our obligations in the field of employment):
We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for another purpose, we will usually notify you and we will explain the legal basis that allows us to do so.
Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
If you wish to obtain further details about the safeguards in place to protect your privacy, please contact us using the contact details below.
We will only retain your personal information for as long as is strictly necessary to fulfill the purposes we collected it for, including to satisfy any legal and auditing requirements.
American will generally retain your personal data for the duration of your relationship as a contractor with American and for longer if required for legal, accounting, reporting or contractor management purposes. For further information about our retention of contractor data, please contact us, using the details provided below.
When collecting personal information from you, American will, where required by applicable law, inform you whether your provision of the requested information is voluntary or mandatory and if it is mandatory, the consequences of not providing it.
The provision of certain information is necessary for us to engage you as a contractor, for you to provide your services to American, or for us to perform our obligations under our contract with you or your employer, such as to pay for your services. If you choose not to provide certain information, you will not be able to work as a contractor for American.
You may have certain rights under local privacy laws in relation your personal information, such as:
If you are located in the EEA you have the right to object to our use of your personal data, on grounds relating to your particular situation, to the extent the processing is based on our (or another party’s) legitimate interests. If we receive an objection, then we will stop processing the personal data unless we demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or if the processing is necessary for the establishment, exercise or defense of legal claims.
If you are located in the EEA, you have the following rights under applicable data privacy laws (unless exemptions apply), which can be exercised by contacting American using the details provided below. To:
Similar rights may exist under local data protection laws outside the EEA. For further details please contact us using the details below.
c/o Privacy Office
1 Skyview Drive
Fort Worth, TX 76155 USA
American has assigned a data protection officer, Russell Hubbard, who is responsible for overseeing American’s compliance with EU data protection law, whom you may contact at firstname.lastname@example.org or via the postal address above in case of any questions or concerns regarding the processing of your personal data.
American in the US has appointed the following representative in the EU:
American Airlines, Inc.
BP 35 060
95716 Roissy CDG Cedex
If American’s processing of your personal data is covered by EEA data privacy laws you may also contact or lodge a complaint with the corresponding data protection supervisory authority in your country of residence. You can find the relevant supervisory authority name and contact details on the European Commission website.
Where you process personal data pursuant to your engagement with American (for example, personal data relating to American’s employees or customers), you shall keep that data secure and comply with all of American’s data protection related policies and procedures when processing that data.